Create an invoice for a subscription line

Step 1 – Open the member’s profile

• Go to the members list and click on the member for whom you want to create an invoice.

Step 2 – Go to the “Memberships” tab

• In the member’s profile, click on the memberships tab.

• Select the membership (or multiple membership lines) for which you want to create an invoice.

Step 3 – Click “Add Invoice”

• Click 'more actions' and then select 'Add Invoice' to create a new invoice based on the selected membership.

Step 4 – Add items

• Select any additional products or services you’d like to include on the invoice.

• Enter the quantities and prices as needed.

Step 5 – Save the invoice

• Review all the details carefully.

• Click 'Save' to create the invoice — an invoice number will be automatically generated (based on the previous invoice).

Step 6 – Send the invoice via email or Peppol

• How to send invoices via Peppol (mandatory for B2B from January 1, 2026)

  1. Open the invoice you want to send via Peppol.
  2. Click on 'Send to Peppol' to send the invoice.
  More information about registering with Peppol
  
  

• Hoe kan ik controleren of leden geregistreerd zijn bij Peppol
  1. Via this link you can enter the member's VAT number to check whether it is effectively registered on the Peppol network.
  
  2. Is the website not returning any results? Then ask the end customer whether the VAT number matches the number with which they are registered on Peppol.
• How to send invoices via Mail
  
  1. Open the invoice you want to send via email.
  2. At the top, click on the ‘Email’ icon.
  
  3. You can then choose an email template via 'Favorites', or compose your own email and click 'Send'.
  

What are the different statuses in Peppol?