With the Calendar link you see your classes, appointments and shifts from the web platform in Outlook, Google Calendar or Apple Calendar, next to your own appointments. You make a personal link once, and your calendar app keeps it up to date from then on. It works one way: what you add in Outlook does not end up in Club Planner.
Making your link
- Go to Settings and click Planner in the left menu.
- Choose Calendar link.
- Click Create link.
- Click the copy icon to the right of the link.
Anyone who has the link can read your agenda, so do not share it.
Choosing what goes in
Under What goes into the calendar you switch on what should be included: Classes and appointments you are the trainer of, Lead appointments, your Roster and your Absences. Each switch saves itself. Lead appointments only appears if your club uses the leads module. Your shifts show up without marking you as busy.
Want to see what your colleagues teach as well, for example the whole group class schedule? Tick those calendars under Follow whole calendars. Those classes show the trainer's name in the title and do not mark you as busy. Private items stay hidden, just like in the planner.
Adding the link to your calendar app
In your calendar app, always choose the option to subscribe to a calendar from a web address. If you import the link as a file, your calendar will not update any more.
- Outlook: outlook.office.com > Calendar > Add calendar > Subscribe from web > paste the link.
- Google Calendar: Other calendars > From URL > paste the link.
- Apple Calendar: File > New calendar subscription > paste the link.
A change does not show up in your calendar app straight away. The app fetches the link on its own schedule, in Outlook usually a few times a day. If you move or cancel a class, it follows on the next fetch. The link covers one month back and six months ahead.
Below your link you can see when your calendar app last fetched it. If it says Not fetched yet, your calendar app has not come by yet.
Making a link for a colleague
If your authorisation group has the Adjust right under Employees, you will see Whose agenda at the top of the page. Pick your colleague there. Everything on the page then applies to that person: you make the link, choose what goes in and pass the link on to your colleague, who does not need to log in for it.
Revoking a link
Has the link reached someone who should not have it? Click Revoke link. The link stops working right away. New link makes a fresh one, and the old one stops at once as well. Your choices are kept. Add the new link to your calendar app again afterwards.