A Series lets you schedule a course that runs across several sessions (consecutive days or a weekly block), where a member books once and is automatically enrolled in every session. Think of a 5-day bootcamp, a beginners' course on six consecutive Mondays, a workshop block, or a kids' holiday camp.
Series versus a normal Class
Every activity now has a Type: Class (the default) or Series.
| Class | Series | |
|---|---|---|
| Sessions | One single session | Multiple linked sessions |
| Booking | Member books that one session | Member books the first session and is enrolled in all of them |
| Public booking tool | The session is shown | Only the first session is shown; the rest are hidden |
| Price | Price of the session | One price (that of the first session), charged once |
| Check-in (QR) | One QR for the session | One QR for the whole series |
Existing Classes are not affected in any way; Series is an additional type you switch on where you need it.
How it works
For the club (backoffice)
You mark an activity as Series and schedule the first session. The system then generates all the other sessions for you, with the same start and end time, the same capacity and the same instructor. Every session is visible in the planner, and each enrolled member is registered for every session.
For the member (booking tool and app)
In the public booking tool, on web and in the app, only the first session of the series is shown. When the member books it, the system automatically enrolls them in all the underlying sessions. In My Reservations, the member sees each session as its own card (for example, five cards for a five-session series), so it is always clear which dates they are signed up for.
Check-in with one QR code
A Series has one QR code that covers the whole series. It can be scanned once per day: each scan registers a check-in for that day's session. The system knows the date and marks the correct session as present. Scanning on a day that has no session in the series returns an error.
How to configure a Series
- Enable the Series type. Go to Settings > Planner > General and switch on the Activity type option so that Series becomes available (activities default to Class).
- Schedule the first session. In the planner calendar, create a new activity and set its type to Series. Enter the date, start and end time, capacity and instructor exactly as you would for a normal class.
- Choose the series days. When you save, a pop-up asks: "On which days would you like to schedule this series?" Select the weekdays (for example Mon, Wed, Fri), or set up a weekly block (for example every Monday for six weeks). The system creates identical sessions for each selected day, with the same time, capacity and instructor.
- Let visibility sort itself out. The first session stays public; every following session is set to private automatically and stays out of the public booking tool. The backoffice keeps showing all of them.
- Manage it from the Series tab. Open the planned activity in the calendar and go to its Series tab. There you see every linked session with its date, status, number of participants and public/private indicator. You can run several series from the same activity type, for example Series 1 from 18 to 27 June and Series 2 from 28 June to 5 July, each with its own linked set of sessions.
Important setting: the reservation limit. The calendar group setting "How many reservations can members have at the same time?" counts every session of a series as a reservation. If it is set to 1, a member booking a multi-session series will hit a "maximum reservations reached" error on their very first booking. Set this limit high enough to cover the number of sessions in your longest series, or switch it off. This is normal, expected configuration.
Editing a series (changes stay in sync)
- Capacity: changing the capacity applies to all sessions of the series at once.
- Instructor: you can assign a different instructor per session where needed.
- Times: start and end times are fixed when the series is generated. Once a series is booked, staff can still adjust the hours if necessary.
- The first session: changes made to the first session sync across the whole series.
Cancelling or deleting
By staff
When you remove a single session of a series, a pop-up asks whether you want to cancel only that day or cancel the entire series. "Only this day" removes that one session; "entire series" removes all linked sessions.
By the member
A member can only cancel the entire series themselves. They see a warning that cancelling removes the whole series and that they should contact the club for a partial cancellation. Partial self-service cancellation is intentionally not available.
Pricing and invoicing
- The series price equals the price of the first session; there is no per-day pricing.
- The full series is charged once, at enrollment.
- The cancellation policy follows the series logic.
Why use Series: the advantages
- Schedule a whole course in one action instead of creating each session by hand.
- Members book once and are enrolled in every session, with less admin and fewer drop-offs between sessions.
- A clean booking tool: only the first session is shown publicly, not a wall of repeated sessions.
- Full backoffice control: every session stays visible and manageable in the planner and on the Series tab.
- Consistency: the same capacity and instructor across sessions, with changes that sync.
- One price, one invoice for the entire course.
- One QR code for the whole series makes daily check-in simple.
- Perfect for course blocks: multi-day bootcamps, weekly beginner courses, workshop series and holiday camps.
Good to know
- Members cannot partially cancel a series themselves, only the full series. For a partial cancellation they contact the club.
- Sessions are generated with the same start and end time; staff can adjust the hours afterwards if a session needs to move.
- There is no different price per individual session.
Questions about Series? Our support team is happy to help you via the usual channels.